1. Join a meeting.
2. At the bottom right, click Host controls.

3. From the side panel that appears, switch on Host Management to turn off or on.

You can present your entire screen or a specific window in a meeting.

1. Join a video meeting.
2. At the bottom, select Present now.
3. You will then have the option to choose to present Your entire screen, A window, or A tab.

4. On the next screen, Chrome will ask if want to share the contents of your screen with Meet. Choose what you'd like. Click Share.

5. To stop sharing, click Stop presenting.

You can record your Google Meet for people to view later. Note that the recording will include the main window, participant filmstrip, and presented documents. The recording will be saved in the meeting owner's Google My Drive in a Meet Recordings folder and a link to the file will be added to the calendar event if the meeting was part of a calendar invitation.

You can record a meeting if: 

• You’re the meeting host
• Host Management is turned off
• You have been given co-host privileges (including people who do not have UIndy accounts)

1. Join a video meeting.
2. Click on the three vertical dots at the bottom of the screen.
3. Click Manage recording.

4. A recording box will appear. You can also check a box if you would like to start a transcript.

5. After you select Start recording a box will appear asking you to make sure everyone is ready. Click on the Start button.

6. The recording will start and other participants will be notified that the recording has begun.
7. To stop the recording, click on the three vertical dots at the bottom of the screen.
8. Click Manage recording.

9. The recording box will appear to the right, click on the Stop recording button.

10. You will be asked to verify that you want the recording to stop. Click Stop recording.

See Google's documentation on Record a video meeting.

If you are in a hybrid meeting and need to present to both the people in the room and those online, you can use companion mode. In Companion mode, your mic and video are turned off to avoid any audio feedback. See Google's documentation on Companion Mode with Google Meet for hybrid learning or hybrid collaboration.

You can use a phone for audio in a video or voice call in Google Meet. Instructions for different situations can be found on Google's use a phone for audio in a video meeting documentation. If you are having issues with your audio, please see Google's Fix audio or video call problems.

If you are using Google Calendar to create your Google Meet meeting, you can also link or attach files to the calendar invite that will be available to all invitees.

1. Click the appropriate day/time in Google Calendar and set up the details of the event.
2. Click More options in the bottom right corner.
3. The next window will allow you to add a description as well as attach files (either Google files such as Docs or Slides or files external to Google Drive).

The in meeting chat is used for communicating with meeting attendees without interrupting anyone speaking.  It can be used to send links to all participants or provide quick information for attendees to reference. The chat icon is in the lower-right corner of the screen once the meeting has begun.

Chat Notes:

• Messages are visible to everyone in the call.
• You can only view the chat messages exchanged when you're on the video meeting. 
  • Messages sent before you joined are not displayed.
  • All messages disappear when you leave the video meeting.
• When meetings are recorded the chat conversation log is also saved.
• You can prevent participants from sending chat messages by turning on Host Management and turning off Send Chat Messages

Captions are viewable subtitles of whoever is speaking in the meeting. Captions are now included in meeting recordings. The recording includes the video, audio, and captions, all in one file. See Google's documentation on captions.

You can get an automated transcript of your meeting. Transcripts are a separate document of all the words spoken. No video is included.   

Transcript Tips:

• Transcripts is separate from the meeting recording. To set up a Transcripts recording, please use Google's instructions.
• When all participants leave the meeting, Transcripts stops automatically.
• You can't pause Transcripts, but you can stop one meeting transcript and start a new one in the same meeting.
  • You get a separate transcript file each time you start Transcripts.
• After your meeting ends, an automated email with a link to the meeting transcript is sent to:
  • The host
  • Any co-hosts
  • The person who turned on Transcripts
• Transcripts of longer meetings take longer to process. Please allow time for your automated email to arrive.
• The transcript is also attached to the meeting’s Google Calendar event.
• Transcripts are only saved for 3 months unless you move them to another folder.

To add students to a scheduled Meet session via Google Calendar or to add them to an impromptu meeting, you will need a list of their email addresses.  Once you have a list of emails, you can copy and paste the entire list directly into the Add Guests section of a scheduled Meet or the Add People sections of an impromptu Meet session.

You can obscure your background by blurring or replacing it with a picture.

1. Within a Google Meet, click on More options by selecting the three vertical dots in the bottom right corner and select Change background.

From here, you can:

2. Slightly blur your background or completely blur your background,
3. Choose one of the photos shown, or
4. Return to your natural background (the default).

While questions can be asked using the chat feature, the Q&A feature might be more appropriate.  The Q&A feature is specifically designed to manage questions submitted by attendees.  This feature must be turned on by the host, in the Activities section.

Once turned on, the Q&A tool allows the host or co-host to track questions that have been addressed.  This can be very handy in cases where a speaker needs to be allowed to present all materials prior to answering questions.

Q&A notes:

• Anyone in a meeting can ask questions. The questions show until they are deleted or hidden.
• After a meeting, the moderator gets a detailed report of all the questions.
• Other attendees can “like” a question if they also have a similar question.
• Questions can be asked anonymously unless explicitly turned off by the host or co-host

To turn off anonymous questions:

1. Navigate to the Host Controls in the lower right after the meeting has started.

2. Scroll to the bottom of the list, under Meeting Activities. Turn on Allow questions in Q&A.
3. Turn off Allow anonymous questions (Q&A).

A Jamboard is a virtual dry erase board where you can brainstorm ideas live with others. See Google's documentation on Jamboard in Google Meet. Jamboard is only available on a computer, not a mobile device or tablet.

Meeting hosts can use breakout rooms to divide participants into smaller groups during meetings. Creating breakout rooms can be done:

• Prior to a meeting, using the meeting settings in Google Calendar.
• During a meeting, using the Activities menu.

See Google's documentation on breakout rooms for how to:

• Create and edit a breakout room in advance on Google Calendar
• Create a breakout room during a meeting
• Join or leave breakout rooms

Hosts have the ability to move between breakout rooms to monitor activity as well as bring all participants back to the main meeting. Participants have the ability to ask for help to get the host's attention while breakout rooms are active.

In addition to the traditional use of breakout rooms for facilitating small group collaboration, breakout rooms can also be useful in other ways. For example, in the Doctor of Health Science Program, they conduct all dissertation proposal defenses virtually. Previously, when using Zoom, they would place the defending student in a waiting room while the committee conferred after their presentation. Now, when using Google Meet, they will place the defending student in a breakout room during that time.

See Google's documentation on polls. Polls can be helpful to take a quick survey of your group or to provide a quick icebreaker.  Be aware that Polls in Google Meet work very differently than Polls in Zoom.

See video on how to start a poll. Hosts or co-hosts can set up polls.  After the meeting, the host is automatically emailed a report of the poll results.  

In Google Meet, each poll is its own question, so to add more questions you add more polls. Polls (questions) cannot be set up prior to a meeting or saved and pulled into a meeting.  We recommend typing up questions and answers in a Doc so that they can be copied and pasted into the meeting once you enter.  Entering early to set up polls is also recommended.  

You do not have to publish the questions right away.  After you build a poll you will have the option to Save or Launch.  

• Save the poll to launch later in the meeting.  
• Launch the poll if you want it to appear immediately.  

There are a couple of settings you will want to pay particular attention to:  

• Polls can be answered anonymously (see below on how to make responses appear without names)
• Results of the polls can be shared (see below on how to turn this feature on, it's off by default)
• Votes on polls cannot be changed once submitted (no setting to change this)

Google Meet automatically provides an attendance tracking report to the host at the conclusion of every meeting. This handy report includes the participant’s name, email address, and the length of time the participant was on Meet. Attendance reports are turned on for everyone at UIndy. If you want this email filtered out of your inbox, you can create a new rule to filter your “meeting data” emails into a specific folder to review at your convenience.

Raise Hand should be used by participants to indicate they would like to speak.  The host will be notified and will be able to see a queue of participants who have raised their hand. 

Reactions can be used by participants to express themselves without coming off mute.  Additionally, by using the circle on the right, skin color of some emojis can be changed.  If desired, hosts and co-hosts can turn off reactions using host controls.