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Secure your UIndy Google account with 2-Step Verification

Beginning September 8, 2021, all University staff will be required to enroll in 2-Step Verification. All faculty, emeriti faculty, contractors and temporary workers will be required to enroll in 2-Step Verification by September 29, 2021.

In the spirit of Protecting Our Pack, we need your help in following best practices when it comes to safeguarding UIndy’s digital assets. Multi-Factor Authentication (MFA) is one of those best practices. MFA is an authentication method that requires the user to provide two or more verification factors to log into an account.

2-Step Verification (also known as two-factor authentication) is an extra security feature in Google Apps. Enabling 2-Step Verification nearly eliminates the risk of unwanted individuals gaining access to your email or documents stored in Google Drive.

See our UIndyIT: Two-step verification video

How it works

  • Extra protection is offered by requiring you to both have something (your phone) and know something (your password) before being allowed into your account.
  • You'll keep others out of your account since Google will ask for a verification code anytime access to your account is requested from another device that you have not "trusted."

Set up 2-step verification

You will need your mobile phone to complete the process.

Follow Google's instructions for setting up 2-Step Verification.

If you use third-party applications (like Thunderbird or Outlook) to access Google mail, you will need to authorize the application or device the first time you use it after setting up 2-step verification. Follow Google's instructions for signing in using App Passwords.

Choose a second verification step

You can select which verification option works best for you. Options include phone prompt, text message (SMS) or call, and security key. Please keep in mind that text message (SMS) may not be the best option if you're working in a building with poor data connections.

Useful tips

  • To use the Google Authenticator App on your iPhone, iPod Touch, or iPad, you must have iOS 5.0 or later.
  • Be sure to include a backup phone number (or two) during the setup process in case your primary phone is lost or stolen or you replace your phone.
  • Print off backup codes during the setup process and store them in a secure place in case your phone is lost or stolen or you replace your phone.

See Google's Account Help for more information about 2-Step Verification.