Security update on some Google Drive file links
Google is releasing a security update which will apply to some Google Drive files by updating their links and may lead to some new file access requests. The update will add a resource key to sharing links. Once the update has been applied to a file, users who haven't viewed the file before will have to use a URL containing the resource key to gain access, and those who have viewed the file before or have direct access will not need the resource key to access the file.
The security update impacts:
- Non-native Google files: PDFs, Word, Excel, PowerPoint.
- Files shared with "Anyone with the link"
This does not impact:
- Google drive files (Sheets, Docs, Slides)
- Files shared with "University of Indianapolis"
Starting July 26, 2021, Google will send direct email notifications to users who own or manage files impacted by this security update. The email will provide instructions on steps to take and will include a link to view a list of impacted files you own or manage in Google Drive (My Drive/Shared Drive).
Steps to take
It is recommended to follow the instructions to view and take action on your affected Google Drive files. You will need to share a new updated link (URLs) for any of your files that still need to be accessible with a link, on websites or posted elsewhere.
If you do not update and reshare the new secure link, users will be presented with a page to request access. The owner (My Drive) or manager (Shared Drive) of the file will get an email asking for approval. To reduce the number of access requests it is recommended you update links (URLs) you have distributed on websites or posted elsewhere.